Can we include personal reason in Out of Office (OOO) e-mail?
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Somewhere thought this
Question :
“I am wondering about including the reason for your
absence in an out-of-office message if it is of a personal nature other than
vacation. Do you require a reason such as a death in the family, medical or
maternity leave? Is it fair or acceptable to say ‘… for personal reasons
…’?”
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Good
explanatory Answer found:
There are no specific rules regarding out-of-office
replies. However, I don’t believe in using personal information in generic
business emails. The people you work with directly will most likely know why
you are away anyway. And as Voltaire said, “The secret of being tiresome is in
telling everything.”
In addition, you never know who will end up reading
your notices. (Thieves have been known to use personal information gained in
auto-replies and to cross reference it to target empty houses.)
Here are two out-of-office replies that I consider
professional.
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Examples like:
Thank you for your message. I am out of the office
until Monday, January 18. In my absence, please contact name, phone number and
email address.
I am sorry I cannot respond to you immediately, but I
am out of the office from Oct 5 to Oct 16. I will review your message upon my
return. If you need immediate assistance, please contact name, phone number and
email address.
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Do Not's :
Make jokes or say “I am probably by the pool drinking
a pina colada while you are reading this.”
Use asterisks, extra punctuation, or text messaging
short hand (r instead of are). They are not appropriate and probably do not
meet your corporate standards.
Example (incorrect)
………………… on holidays in Goa until Oct 30, 2013. :)
:) :)
****************** need help *********** call Me at
+91-916-214-5***.
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